School Council (System Policy)
Christian education as provided by the Prescott Primary Northern Seventh‑day Adventist School is a major instrument in supporting the homes of Christian parents in the development of their child's character. We also recognise the effectiveness of the school as a means of providing a curriculum for children to proclaim the everlasting gospel of our Saviour, Jesus Christ.
Central in the construction of this document have been the following concepts/considerations:
- The school should be governed by the School Council, which shall be known as the School Council of the Prescott Primary Northern Seventh‑day Adventist School.
- The School Council should consist of members who have a positive, active commitment to Christian Education as understood by the Seventh‑day Adventist Church and as expressed in the Prescott Primary Northern Seventh‑day Adventist School.
- The School Council should provide a forum for parental involvement in school management, with the majority of the Council's members being parents of students attending the school.
- The School Council should be able to harness the managerial talents that exist within our Church and School Community.
- The School Council should be familiar with all guidelines and policies of the Seventh‑day Adventist Church School System to facilitate effective leadership in the management of the school and its resources.
- The School Council should be of a workable size, no greater than 13 members, including ex‑officio members.
- The School Council should have effective mechanisms for input and oversight of the school's staffing and finances.
Duties of the School Council Members
Support the Principal in the operation of the school program including:
- Implementation of denominational financial policies
- Development and implementation of a code of student conduct
- Building up and maintaining a satisfactory enrolment
- Recommend to the Conference Board of Education, after consultation with the school administration and staff, on the academic program and curriculum of the school
- Be responsible for the financial management of the school, cooperating in harmony with the educational policy of the conference:
- In counsel with the Conference Treasurer at the beginning of the school year, prepare an annual budget outlining all items of income and expenditure. This budget is to be confirmed by the Conference Executive Committee, and then reported to the boards of the contributing Churches.
- Receive and consider monthly statements from the Conference Treasurer and devise ways and means of maintaining a balanced budget.
- Make recommendations to the Conference on the employment of personnel and approve subsequent appointments
- Ratify the recommendations of the school administration in situations of serious disciplinary cases and serve as the ultimate authority in the dismissal of students
- Make recommendations to the Conference Board of Education regarding events for the school calendar, and accept responsibility for adhering to the adopted school calendar
- Receive and consider the periodic school inspection reports, and consult with the Conference in the implementation of the recommendations
Election of School Council Members
The Prescott Schools Board of Management elects School Council members
The School Council shall consist of the following persons:
Ex Officio Members:
Union Education Director
Conference Education Director
There shall be eight elected members of the School Council. Recommendations may be forwarded to the Prescott Schools Board of Management by the SDA Church Nominating Committees. Churches within the area that have students at the school will be encouraged to have representation on the School Council. Parents of students enrolled at the school shall fill 50% of School Council positions.
Term of Office of School Council Members
School Council members are elected for one calendar year, but ideally should be prepared to serve for a minimum of two calendar years. Every effort shall be made to ensure that 50% of School Council members have continuity of service from the previous year.
Casual Vacancies of the School Council
The School Council shall fill vacancies, other than ex‑officio positions. The new member only officiates until the beginning of the next school year. Ex‑officio positions that become vacant shall be filled by the organisation that appointed the original position.
The School Council shall meet:
- At a regular time and place
- At least once a term during the school year
- The time and place of the first meeting of a new School Council shall be determined by the Principal
- A quorum is a simple majority, inclusive of all office bearers.
School Council Chairperson shall:
- Call meetings
- Preside at meetings
- Ensure that School Council actions are carried out
- Be a member of the school inspection committee
The School Council Secretary shall:
- Be the Principal of the school
- Keep a record of each meeting in a permanent file
- Issue orders for money in the payment of accounts or obligations
- Carry out the necessary correspondence for the School Council
- Act as Chairperson of the School Council in the absence of the Chairperson
The School Council shall also have members for the following Committees:
Curriculum (Staff Members)
Community Events Committee
Quality Adventist Schools Review Groups
Persons nominated for these positions shall display abilities and expertise needed for the tasks related to the position.
Terms of Reference Curriculum Committee
The Curriculum Committee provides a forum for discussion and development of strategies for implementation of curriculum changes for Prescott Primary Northern.
- The committee will consist of teachers within the school.
- Part-time teachers are invited but not required to be members, except where they are the specialist subject teachers and it is expected that they attend for meetings related to that Key Learning Area.
- The chairperson is the Principal or Deputy Principal.
- Minutes will be taken by an appointed staff member.
The aim of the Curriculum Committee is to develop a systematic approach to curriculum change.
- Develop a whole school scope and sequence for each key learning area.
- Develop a curriculum review program to ensure all areas are evaluated within 3 years.
- Modify areas of focus to accommodate changes in policy within both the church and government.
- Evaluate student achievement according to various forms of assessment and modify the school program to support areas of need for children.
- Provide recommendations to the School Council for resources to support required changes.
- Meetings will be held twice per term with Curriculum Coordinator, administration and teachers.
- Accurate minutes will be kept of each meeting and placed in Curriculum Meeting minutes folder and saved on the server.
- Task will be allocated among the various members or to outside persons if applicable.
- Guests may be invited to attend the meeting to observe or contribute information.
Terms of Reference Community Events Committee
The Community Events Committee provides a forum for discussion and development of strategies for implementation of activities for the purpose of positive community development for Prescott Primary Northern.
- The committee will consist of both parents and staff members appointed by the School Council.
- A member of the School Council will be appointed as a member of the group.
- The chairperson will be appointed annually by the School Council following the recommendation from the committee. The person nominated by the committee has the authority to chair the initial meeting.
- The secretary will be elected annually by the committee from within the existing committee.
The aim of the Community Events Committee is to plan and organise events for the purpose of raising funds and building a strong positive school community. The programs are to be in harmony with the principles of the SDA church.
- Develop projects that will result in funds being raised.
- Include members of the community in the various activities.
- Liaise with teaching staff if stalls involve individual classrooms.
- Report to the School Community via the Newsletter of the funds raised and events arranged.
- Report projects to the School Council.
- Meetings will be held at least once per term.
- Accurate minutes will be kept of each meeting and placed in the Community Events minutes folder as a permanent school record and also on the school server.
- Tasks will be allocated among the various members or to outside persons if applicable.
- Guests may be invited to attend the meeting to observe or contribute information.
- The Principal and/or Deputy is an ex-officio member of the committee.